A professional voicemail greeting message is an imperative part of your correspondence technique. It can help increase commitment with your clients, make affinity, and have a decent initial feeling when momentarily you’re not free to get the telephone. Knowing the ideal words to remember for your expert voicemail messages builds the possibility of watching out for your business connections in your non-appearance. In this article, we list 25 amazing proficient voicemail messages as good tidings to connect with your guests.
What do you mean by a Professional Voicemail Message?
An expert voicemail message is a recording that illuminates clients and colleagues you are not accessible to accept their call. It is a fundamental piece of any powerful business correspondence technique, particularly assuming that you are in deals.
An incredible expert voicemail message permits you to win bargains from possibilities and clients in any event, when you can’t talk with them right away. By telling them you will call out in the event that they give them a number and message, you urge clients to trust your incredible skill and ability.
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Essential Components of an Incredible Voicemail Message Greeting
A successful expert voicemail message greeting ought to have these components:
Data:
Your business voicemail message ought to give all the data the guest needs. In any event, the recording ought to incorporate your name, the name of your organization, and your available time. You can likewise incorporate the ideal way to contact you-like an email-and give that contact data. In the event that they can leave a message, let them know in the message.
Approval:
An incredible expert voicemail message ought to thank the guest for their call and apologize for missing it. In the event that you can’t do both, basically, show appreciation or lament.
Inspiration:
The point of a voicemail message greeting is to make the guest stay available long enough to pay attention to your message. You do that by rousing them enough to tune in and leave their message. For this to occur, your recording should make them trust that their turn will talk.
Length:
Keep your voicemail message’s runtime within 10 to 30 seconds. Many individuals will see the value in a short, compact message that gives them all the data they need right away.
What to Say in a Professional Voicemail Greeting Message?
There isn’t anything new one can say in a professional voicemail greeting message. Here are a few examples that people use in an expert voicemail message greeting.
-A hello
-Your name
-Your organization
-A straightforward clarification for missing the call (for example, you’re away from the telephone or are on vacation)
-The best guess of when you’ll return to the individual
-An elective individual to contact (on the off chance that you’re out of the office)
-An elective method of correspondence (in the event that you incline toward email or text)
Few Tips To Improve Your Professional Voicemail Greeting
Here’s how you can make your voicemail message just perfect:
1) Introduce Yourself
Ensure to identify yourself first & your business on your professional voicemail greeting. It helps in confirming that your caller has reached out to the right individual. It will also help in reducing the number of hang-ups, wasted calls, and trivial messages that your company receives.
2) Try To Keep It Short
Basically, you do not require a prolonged message which explains the reason for you not picking up the phone. Today, every individual is living a busy life and can smoothly hang up the phone and not leave a message if they have to listen to an extremely long message from your side every single time. So, you need to keep your message short & understandable. You can cut any humor or excessive information and target for a friendly, polite, and immediate professional voicemail greeting.
3) Think About The Person Listening To Your Message
On the basis of your job role, you can receive calls from your colleagues, external clients, sales leads, managers, or potential customers. You need to make sure that whatever you utter in your professional voicemail greeting must be suitable enough for every individual. For instance, a humorous message might go well with your colleagues, but if you get called by important leads or clients, this won’t put up a good professional image in front of them.
4) Write A Script
If your voicemail is proceeding to be a brief and simple one, you can presumably skip this step. But if you have extra information to communicate, such as business hours, an alternative mobile number, or dates, you are going to be away; then you must consider writing a good script. Jot down all the information you want to share in your professional voicemail greeting so that you do not mess up your voicemail or trip over the words.
5) Smile While Recording The Voicemail
You need to sound a little upbeat and cheerful while recording your professional voicemail greeting. It might feel a little odd, but you have to make an effort to smile as you record. It should sound happy and polite. When you smile in a genuine way, listeners can give attention to the cheerfulness in your voice.
6) Eliminate Background Noise
As you get ready to record your professional voicemail greeting, kindly pay attention to your surroundings and observe carefully for any background noises that can get recorded in your voicemail. If it is not that quiet, then record your professional voicemail greeting in a different place where the background noises are not muffled.
7) Practice & Listen To Your Voicemail Twice
It might seem a tedious job, but practicing your professional voicemail greeting a few times can actually help you in sounding confident as well as professional when it is time to hit a record. This is extremely important if you get anxious when dealing with a phone, don’t worry; we all have been there! This also helps you to remember each & every piece of information you have to convey. Plus, always remember to speak in a slow tone and clearly. Listen to your voicemail message a few times and make sure that you are able to understand what you’re saying. If you are anxious about how you sound, ask your friend to call, and then you can listen to your own professional voicemail greeting to understand if everything is okay.
Let’s Have A Look At Some Awesome Professional Voicemail Greeting Examples:-
1. Hi, this is [your name] at [your company]. If you are calling for [include reason], please visit our [website, social media handle, etc.], contact [name and title of a colleague and phone number], or send me an email at [insert email address]. For other inquiries, leave a brief message and your name and number, and I will call you back by [timeframe].
2. Hi, you’ve reached [your name] at [your company]. Please send me an email at [email address] if this is urgent, and I’ll get in contact with you as soon as possible. If this is not urgent, please leave me a brief message about the reason you are calling with your contact information, and I’ll get back to you in the next 24 hours. Have a great day.
3. Hello. You’ve reached the office of [your name] at [your company]. I will be out of the office from [date] to [date]. Please leave your contact information with a brief message, and I will call you back as soon as I have the chance. If you need to speak with someone urgently, please contact [name of colleague] at [email or phone number]. Thanks for calling.
4. Hey, this is [your name]. I’m sorry for not picking up your call right now. Please leave your name, number, and a brief message, and I will get back to you at the earliest opportunity. You can also reach me via email at [email address], and I will reply to you shortly.
5. Thank you for calling! You have reached the office of [name], [position]. I am currently unavailable to take this call. If this is an emergency, please call my answering service at [number], which is available 24/7. You may also leave a detailed message after the tone, and I will call you back as soon as I can. Thank you!
6. “Hello! Thanks for reaching out to [company]. We’re closed today for a holiday and will reopen tomorrow. If you leave your name, number, and a brief message, we’ll give you a call when we’re back in the office. Thanks again, and have a great day.”
7. “Hello, you’ve reached [your name]. I’m currently [exploring Asia, hiking through the jungle in Costa Rica, hanging out on the beach in Bermuda] — or more likely, [recovering from extreme jet lag, googling ‘Are red spiders poisonous,’ or looking for SPF 150 sunscreen] and won’t be back in the office until [date]. Leave your contact info and reason for calling, and I’ll get in touch then.”
8. “Hello, you’ve reached [your name, the office of X company]. The team is currently out of the office, but we’ll be back on [date] stuffed with good food and eager to speak with you. Leave your name, number, and — if you’re so inclined — your favorite [holiday dish, Thanksgiving tradition, etc.].”
9. “Happy holidays! [I’m, the team at X company is] away until [date]. We’ll make sure to call you back straight away when we return. If your request is urgent, email [emergency contact] at [email address]. Thanks, and have a wonderful day.”
10. “Thank you for calling [company]. We’re closed for [holiday] from [date] until [date]. Please leave your message, and we’ll get back to you as soon as possible. Have a happy holiday season!”
11. “Hi, you’ve reached [your name, the office of X company]. We’re closed until [date]. Please leave your name and phone number, and someone will return your call ASAP. Have a great [New Year’s, Fourth of July, etc.].”
12. “Hi, you’ve reached [your name] at [your company]. I’m unavailable right now — probably helping [type of company] get [X results, e.g., ‘double their leads in 60 days,’ ‘hire the best and brightest engineers,’ ‘convert 40% more customers.’] Leave your name and number, and we’ll discuss how your company can see similar results.”
13. “Hey, this is [your name]. If you’re calling for [X reason], please [contact so-and-so] or [go to our website, send me an email]. For all other inquiries, leave your name and a brief message, and I’ll call you back within [one, two, three] business day[s].”
14. “Hello, [Person’s name] is chasing new adventures and is no longer with [Company name]. Please forward all future requests to [New or interim person’s name] at [phone number]. Thank you!”
15. “Hello, you’ve reached [your name and title]. I’m currently out on parental leave until [date]. In the meantime, please direct all phone calls to [alternate contact name] at [phone number] and emails to [email address]. Thanks, and I’ll see you in [month you’ll be back in the office].”
16. “Hi, you’ve reached [name] at [company]. If you need a quick response, please shoot me an email at [insert email address], and I’ll be in touch with EOD tomorrow. If it’s not urgent, leave me a message with your name and number. Have a great day.”
17. “Hello, you’ve reached the Sales Department at [Company name]. All of our representatives are currently helping clients [insert goals such as, ‘achieve 40% growth through streamlining HR operations’] and are unable to take your call. Please leave your name, company, and phone number, and we’ll give you a call back ASAP. Thank you!”
18. “Hi, you’ve reached [company]. We’re available by phone from [hour] to [hour] [time zone] Monday through Friday [optional: and from hour to hour on the weekends]. You can also contact us by going to our website, [URL], and live chatting or emailing us. If you’d like us to call you back, please leave your name and number after the tone.”
19. “Hello, you’ve reached [company]. If you’re looking for information on [X], please check out our [Facebook page, company website, etc.]. If you want to know more about [Y], take a look at [Z page on our site, our YouTube channel, etc.]. Still, have more questions, or do I just want to chat with our team? Leave your name and number, and we’ll return your call straight away.”
20. “Hi, you’ve reached [your name]. I’m unable to answer the phone right now. But if you leave your name, number, and a short message, I’ll be sure to call back.”
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21. “Hi, this is [your name]. I’m either on a call or away from my desk. Please leave your name, number, and a brief message, and I’ll get back to you. Thank you.”
22. “Hey, this is [your name]. Thanks for reaching out. I’m busy at the moment, but if you leave your name, number, and message, I’ll return your call.”
23. “Hello, this is [your name] at [company]. Thanks for calling. Please leave your name, number, and the reason you’d like to chat, and I’ll get back to you ASAP.”
24. “Hello, you’ve reached [X company]. We can’t take your call right now, but please leave your name, contact information, and reason for reaching out, and one of our team members will be in touch within 24 hours.”
25. “Hi, you’ve reached [company]. Unfortunately, we’re currently unavailable. But we want to talk to you — so please leave your name and number, as well as your reason for calling, and someone will call back ASAP.”
Conclusion
Using this information, you can then execute a brilliant professional voicemail greeting to transform your botched calls into new open doors. You could actually utilize specific phone voicemail message apps. With a voice message application, you can play custom information for various contacts that you have chosen. You can establish a positive connection with your guests, similar to your greatest clients, with customized good tidings for them.
Utilizing a phone message application will assist you with standing apart from different contacts, by guaranteeing your guests realize your relationship with them. With a shrewd voicemail message script, you can likewise set business and late-night news/ information, which naturally initiate in the time period fitting your personal preference. Thus, when you’re not working, you can say so in your night-time voicemail messages and set assumptions around when you could answer.
You can effectively set a voicemail message to play for a couple of hours while you’re on a plane, at an occasion, or in a gathering and have it consequently switch back to your typical default greeting when the clock runs out. They’re precious for short occasions and little timeframes when you will be inaccessible.